STATUTES   OF  THE   INTERNATIONAL SOCIETY ON BIOTELEMETRY


CONTENTS

Art. 1           NAME AND RESIDENCE

Art. 2           PURPOSE OF THE SOCIETY

Art. 3           CONSTITUTION

       3.1       Administrative Council

3.2               Membership

3.3               Honorary membership

3.4               Group membership

Art. 4           CONSULTATION WITH MEMBERSHIP

4.1               Assembly of Members

4.2               The Internet

Art. 5           INTERNATIONAL MEETINGS

Art. 6           FINANCE

Art. 7           FOUNDATION AND RELOCATION

 

Art. 1  NAME AND RESIDENCE                                                            BACK

The place of residence of the INTERNATIONAL SOCIETY ON BIOTELEMETRY (ISOB) is Wageningen, The Netherlands.

 

Art. 2    PURPOSE OF THE SOCIETY                                                    BACK

The field of biotelemetry comprises a number of subspecialties, including medical telemetry (ambulatory monitoring, bedside monitoring, functional control, telemedicine, radiotracking, telecontrol, teletherapy) human research telemetry, animal telemetry, and implantable telemetry. It is the purpose of the Society to encourage research in these and related fields, and to promote their application in Medicine and the Life Sciences. The Society will, wherever possible, support or initiate ways of achieving these objectives through its own activities, by exchange of information and cooperation with other groups in the field of biotelemetry, and by participation in the establishment of international standards for biomedical telemetry.

 

Art. 3    CONSTITUTION                                                                            BACK

3.1          Administrative Council

3.1.1             The Administrative Council is responsible for managing the society and representing its interests.

3.1.2             The Administrative Council consists of the President, the Vice-President, the Secretary, the Treasurer, the Meeting Coordinator, the News Coordinator, and up to five Ordinary Members.

3.1.3             The President, Secretary, Treasurer, Meeting Coordinator, News Coordinator, and Ordinary Members are elected by the Assembly of Members for the period between two international meetings.

3.1.4             The Vice-President is not elected, but holds this office as a result of having organized the preceding international meeting.

3.1.5             The position of President may be occupied by a given member of the Society for not longer than two consecutive periods.

3.1.6             Nominations for posts other than Vice-President will be invited at least six weeks in advance of the Assembly of Members that will take place during the International Symposium. It is the responsibility of the Administrative Council to propose at least one candidate for each position. Nominations from the membership must have the knowledge and approval of the nominee, and be supported by a proposer and two seconders, all of whom must be fully paid-up members of the Society. A list of candidates will be posted at the International Symposium but valid nominations will be accepted up to the time of the elections.

3.1.7             All positions on the Administrative Council are honorary.

3.1.8             Decisions that do not require consultation of the membership may be taken by the Council, preferably by consensus, but in the case of a vote with a minimum majority of one. Where opinion is equally divided, the decision of the President is final.

 

3.2          Membership

Any person is eligible for membership who has an active interest in biotelemetry or a cognate field, so that he or she is able to make, or has the potential for making, a contribution towards the objectives of the Society as outlined in Article 2. Applications for membership should be addressed to the Treasurer. When the membership subscription has been paid, the Treasurer will pass the membership details to the Secretary for inclusion in the register of members. Membership will start retroactively at the beginning of the financial year. Resignation of membership will be accepted on receipt of a registered letter at least one month before the membership subscription expires.

Members have the right to propose and to vote at the Assembly of Members, and to participate in ballots and consultations conducted via the Internet, and are eligible for election to membership of the Administrative Council. Members pay a biennial membership subscription, at a rate that is approved by the Assembly of Members. Subscriptions are non-refundable.

Members who conduct themselves in a manner likely to bring the Society or its objects into disrepute may be expelled from the Society by a majority vote, conducted by secret ballot, at the Assembly of Members.


3.3          Honorary Membership

Honorary Members may be appointed from time to time by the Assembly of Members. They have the same rights as members, but they are not required to pay a membership subscription. In all cases Honorary Members are appointed for life. Honorary Membership would normally be used to recognize exceptional service to the Society or its objects, or contributions to science, not necessarily in the field of biotelemetry.

 

3.4          Group Membership

Groups, such as commercial firms or other societies, may apply for Group Membership of the Society. The membership fee will be fixed by the Administrative Council, but will be at least 10 times the individual membership fee. Only one person, to be appointed by the Group as their representative, will have the full rights of membership. Other persons in the Group will not be listed as members of the Society. All members of the Group will enjoy the advantage of a reduced registration fee at the international meetings of the society, and will be permitted to attend the Assembly of Members as auditors.

Group members will be listed as sponsors of the Society.

 

Art. 4    CONSULTATION WITH MEMBERSHIP                                BACK

The membership may be consulted in two ways: at the Assembly of Members, and via the Internet.

4.1          Assembly of Members

4.1.1             The Assembly of Members will be included in the programme of every International Symposium organized by the Society. The Assembly will be chaired by the President or his nominee.

4.1.2             The Agenda will include:

(a)           a report from the President on behalf of the Council

(b)           a report from the Vice-President on the financial outcome of the previous international meeting

(c)           a financial report from the Treasurer, to include a financial forecast for the period to the next meeting and a recommendation concerning the level of the membership subscription

(d)           election of the Administrative Council

(e)           consideration of venues, and appointment of Symposium Organizers, for future meetings (see also Art. 5).

4.1.3       Votes will be taken:

(a)           to approve the reports and membership subscription

(b)           to elect the Administrative Council, except where candidates are standing unopposed

(c)           to decide where necessary between venues for future meetings

(d)           to elect Honorary Members, if these have been proposed

(e)           to expel a member, provided that a case for doing so has been presented, and the member has been given an adequate opportunity for rebuttal, in person or in writing

4.1.3             Only fully paid-up members and honorary members may stand for office, propose and vote in the Assembly of Members.

4.1.4             Election of the Administrative Council, election of Honorary Members and expulsion of members will be conducted by ballot. A majority of one will be deemed sufficient.

4.1.5             A report of the proceedings at each Assembly of Members will be posted on the Society’s web site.

 

4.2       The Internet

4.2.1    Background

It is not sufficient to consult the membership through the Assembly of Members alone, for two main reasons:

(a)           the Assembly of Members takes place only once every two years, and it is often necessary to consult more frequently than this

(b)           the Symposia are attended by only a small proportion of the current membership and as a result the Assembly of Members is not representative of the opinion of the current membership of the Society.

The Society does not have the resources to carry out conventional mailings whenever a major decision needs to be made. The choice is therefore either to invest greater responsibility in the Administrative Council, or to seek an alternative, low-cost means of consultation. The Assembly of Members conducted on 14 May 1999 during the 15th International Symposium on Biotelemetry at Juneau, Alaska, decided unanimously that until further notice the Internet should provide the major route for communication and consultation within the Society.

 

4.2.2       Use of the Internet

4.2.2.1      It will be the responsibility of the News Coordinator to see that news, reports, nominations for office, and meeting announcements are placed on the Society’s web site, together with links to other sites that the Coordinator considers relevant.

4.2.2.2      The Society will normally look favourably on requests from other societies to establish links to or from the Society’s web site, for example when they are seeking to publicise a conference. However, these will be dealt with at the Coordinator’s discretion, based on relevance, scientific standing and possible commercial interests.

4.2.2.3      The Society will be deemed to have conducted an adequate consultation of the membership if it has communicated with all members whose E-mail address is included in the membership database, and has either provided the necessary background information or drawn attention to an Internet site where such information may be found.

4.2.2.4      Such an E-mail consultation must take place in the following circumstances:

(a)      To approve a change in the place of residence of the Society.

(b)      To add to or otherwise modify the Statutes.

(c)      To dissolve the Society.

4.2.2.5      Decisions on issues listed in Art. 4.2.2.4 must have the support of a 60% majority of the respondents. Other issues may be decided by simple majority of respondents.

4.2.2.6      Nominations for posts on the Administrative Council other than Vice-President (see Art. 3.1.6) will be invited by E-mail at least six weeks in advance of the Assembly of Members to be held during the International Symposium. Council’s nominations, and any other nominations received in good time, will be posted on the Society’s web site.

 

Art. 5    INTERNATIONAL MEETINGS                                            BACK

5.1                    An International Symposium will normally be held every two years, every effort being made to rotate the location between North America, Europe, and an area outside North America/Europe.

5.2                    It is the responsibility of the Meeting Coordinator to identify a member of the Society who is prepared to organize the next international meeting. The member so charged, hereinafter referred to as the Symposium Organizer, will be appointed by the Assembly of Members at the preceding meeting.

5.3                    The Symposium Organizer will become the Chairman of an Organizing Committee consisting of several members of his own choice, together with the Meeting Coordinator of the Society. The Symposium Organizer will have full responsibility for the organization of the meeting, and will have freedom to take the necessary decisions, either on his own initiative or in consultation with the Committee or the Administrative Council. The organization must, however, proceed within the following constraints:

(a)      The meeting should comprehend the whole field of biotelemetry unless specifically directed by the previous Assembly of Members or, if that has not been possible, by the Administrative Council after E-mail consultation with the membership.

(b)     Provided that the number of papers does not exceed 100, no papers are to be presented in parallel sessions.

(c)      The precise date and place of the symposium are to be fixed at least 12 months in advance, and the invitation to submit papers is to be issued together with the preliminary programme at least 10 months before the meeting. This information is also to be passed to the News Coordinator for posting on the Society’s web site.

(d)     The registration fee must be set at a level calculated not to result in financial loss. The registration fee for members of the Society is to be lower than for non-members. These fees, together with an estimate of costs, are to be notified to the Administrative Council at least 10 months before the meeting is to take place. The extent of the Society's financial guarantee is limited to 70% of the assets or an amount equal to the annual income of the Society, whichever amount is the lower. Any surplus funds accruing from the meeting belong to the Society.

e)       The Symposium Organizer is required to form a Programme Committee of up to 10 members, which will include the Meeting Coordinator of the Society. Papers for the meeting may not be rejected without prior consideration by the Programme Committee.

f)        Abstracts will be available at the meeting. The cost of the Proceedings will be included within the registration fee.

g)       Space and time is to be furnished without additional charge for the Assembly of Members and for the meeting of the Administrative Council.

5.4                    The name of the meeting is to be: INTERNATIONAL SYMPOSIUM ON BIOTELEMETRY. The symposia are to be numbered consecutively.

5.5                    These regulations notwithstanding, the Society may give its support to meetings of a more regional or specialised nature that may be held from time to time between the regular International Symposia. These meetings will not be called the International Symposium on Biotelemetry but will comply in other respects with the rules set out in this Article.

 

Art. 6    FINANCE                                                                                BACK

6.1                    The financial year is to run from 1 June to 31 May.

6.2                    The Society’s income consists of subscriptions from members and group members, gifts and annuities, and the interest on the assets of the Society.

6.3                    The normal cost of running the Society should be regulated by the Administrative Council such that it does not exceed 50% of the income described in Art. 6.2.

6.4                    Other income, such as any surplus that may accrue from a meeting, may be used to augment the assets of the Society, and/or to finance projects in pursuance of the objectives of the Society as outlined in Art. 2, as well as to underwrite the cost of organizing subsequent international meetings.

6.5                    Projects involving major expenditure will be presented by the Administrative Council to the membership at the Assembly of Members or by E-mail consultation for them to consider and, if thought fit, to approve.

6.6                    Membership of the Administrative Council is entirely honorary. Expenses, including travel expenses, necessarily incurred by members of the Administrative Council in the running of the Society will be reimbursed, subject to the overall limits in Art. 6.3. Participation in the international meetings is not a refundable expense.

6.7                    Should the Society be dissolved, the assets may be used only for the purposes for which the Society was founded. They may not be distributed to members of the Society.

Art. 7    FOUNDATION AND RELOCATION                                        BACK

The Society was founded on 1 June 1973. In the event that the Society has to be disbanded at any time owing to the law of the country in which the Society has its residence, it will be refounded automatically elsewhere. Such relocation would be subject to the approval of members, which would be sought by E-mail ballot.

These Statutes were approved by the membership at Davos, on 21st May, 1974, and in revised form on 23rd July 1982, 20th March 1997, and in May 1999.